File Management Designed for Connections

Upload, organize, and manage files with version control and access tracking. Files attach to contacts in People and stay accessible when you need them.

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File management

Your files, organized and secure

OneCloud Storage gives you a central place for all files. Upload documents, images, and media. Organize with folders and tags. Every file tracks versions and access, and you can attach files to contacts in People for relationship context. Files find their purpose alongside the relationships they serve with Delalify OneCloud.

Capabilities

File management with full control

Upload and organize

Files live on desktops, in email attachments, and across various cloud services. Finding the current version of a document means searching multiple places and asking colleagues. Disorganized storage slows down every project and leads to mistakes when the wrong file is used.

Drag and drop files into folders within Delalify OneCloud. Create folder hierarchies that match your team structure or project organization. Use tags from People Tags to label files for quick discovery across your entire workspace.

Version control

Someone overwrites the file with an older version. The changes from yesterday disappear. Recovering previous work means hoping someone saved a copy somewhere, or waiting for IT to restore a backup that might be hours old.

Every file upload creates a new version automatically. Previous versions remain accessible for comparison or rollback, ensuring that work never disappears. When you update a contract or proposal, the complete history stays intact, providing a clear record of changes over time.

Access tracking

Auditors ask who accessed a sensitive document last month. Security wants to know if the file was downloaded before the breach. Without logs, these questions cannot be answered, leaving your organization vulnerable to compliance failures and security risks.

See who viewed, downloaded, or modified each file with detailed audit trails. OneCloud Storage logs every interaction, supporting compliance and security investigations. Access history is always available, giving you peace of mind that your data is monitored and protected.

Contact attachments

The contract lives in one folder, the contact profile lives in People, and the relationship between them exists only in your memory. Context fragments across systems, making it difficult to find the information you need when you are communicating with a client or partner.

Attach files directly to contacts in People Contacts. Contracts, proposals, and correspondence stay linked to the relationships they belong to. When you open a conversation in Channels, relevant files are just a click away.

Search and filter

You remember a phrase from the document but not the filename or location. Browsing folders hoping to recognize it wastes time that could be spent on actual work. Without powerful search, your historical knowledge remains buried and inaccessible.

Find files by name, type, upload date, or uploader within OneCloud. Full-text search indexes document contents for deeper discovery beyond simple filenames. Use filters to narrow down results, ensuring that the right file surfaces exactly when you need it for your next meeting or project.

Storage quotas

Storage fills up with old files that nobody needs. Cleanup efforts stall because nobody knows what is safe to delete or which team is using the most space. Costs grow while useful capacity shrinks, leading to budget overruns and resource shortages.

Set storage limits by team or workspace using Delalify Teams configurations. Monitor usage in real-time and receive alerts before limits are reached. This ensures that storage stays manageable and resources are distributed fairly across your organization.

Why it matters

Files organized and protected

Find files fast

Organization, search, and contact linking mean you never dig through email attachments or multiple shared drives to find what you need. Full-text search indexes document contents for discovery beyond filenames.

Protect against mistakes

Version control means accidental overwrites or deletions can be reversed without IT involvement. Previous versions remain accessible indefinitely, so a bad edit never means lost work.

Know who accessed what

Audit trails answer compliance questions and help investigate security concerns. Every view, download, and modification gets logged, so you can demonstrate access controls work as intended.

Connect files to relationships

Attach documents directly to contacts in People. Contracts, proposals, and correspondence stay linked to the relationships they belong to, providing context that standalone file storage cannot offer.

Use cases

See storage in action

Legal team managing contracts

The legal department uploads master service agreements and non-disclosure agreements to OneCloud Storage and attaches them to vendor records in People Contacts. Each revision during negotiations creates a new version automatically, preserving the complete history of changes without manual file naming.

Result

Contract review meetings reference authoritative versions instead of searching through fragmented email attachments. The team identifies the most recent terms in seconds, reducing legal risks and accelerating approval cycles.

Marketing team organizing campaign assets

Marketing creates structured folders for each campaign, containing high-resolution images, copy documents, and analytics exports. When a new designer joins the team, they access current assets through Shared Drives and see the version history of every creative file.

Result

Campaign launches happen on schedule because everyone works from current assets, not outdated copies. The team avoids costly re-works by referencing version notes and maintaining a single source of truth for all creative collateral.

Healthcare practice storing patient documents

The practice attaches intake forms, consent documents, and imaging results directly to patient contacts. Using Identity & Access Management, administrators ensure that only authorized clinical staff can view sensitive medical records, maintaining compliance with privacy regulations.

Result

Patient file retrieval takes seconds instead of minutes during consultations, improving clinic efficiency and patient care. The practice demonstrates compliance during audits with automated access logs that track every interaction with sensitive files.

Healthcare practice storing patient documents

Accounting firm managing client financials

Accountants store tax returns, financial statements, and supporting documents attached to each client contact. When they send a request for missing documents through Channels Email, the replies with attachments automatically sync to the client's profile for organized record-keeping.

Result

Audit responses complete faster because auditors see the complete document trail without requesting additional evidence. The firm reduces manual data entry by 40% as files flow directly from communications into organized storage.

Architecture firm organizing project deliverables

Architects upload detailed drawings, specifications, and permits organized by project folder. They use People Groups Integration to provision storage for each project team, ensuring that all stakeholders have access to the latest schematics and site reports.

Result

Construction disputes resolve quickly because the firm produces timestamped documentation showing what was approved and when. Collaboration with external contractors stays secure through controlled links that track who viewed or downloaded project files.

Related features

Explore more OneCloud capabilities

Shared Drives

Create team-owned storage spaces with persistent access.

Learn more

People Groups

Link storage to People groups for automatic provisioning.

Learn more

View all OneCloud features

Store files with context

Upload files, track versions, and link documents to contacts in People. Find what you need instantly with search and organization tools.

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