People Groups Integration

Create a Shared Drive from a People group to keep files tied to relationship segments. Use Delalify Teams to grant access through workspace members and directory groups.

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Automatic provisioning

Groups that come with storage

Create a group in People and OneCloud can create a matching Shared Drive for storage organization and relationship context. People groups do not control file permissions. Access is granted through Delalify Teams using workspace members and directory groups. Relationship structure and access control stay separate and predictable.

Relationship segments and automatic storage provisioning with Delalify OneCloud

Capabilities

Storage created from People groups

Automatic drive creation

Every new team or project needs a shared storage space. Requesting IT to provision storage adds days to project kickoff while teams wait. Manual creation leads to naming inconsistencies and fragmented storage structures that make it difficult to find files later.

Enable storage provisioning for groups created in People Groups. New groups get Shared Drives created automatically with the same name, ensuring that storage is ready the moment your team starts working. This eliminates administrative delays and keeps your storage organized from the start.

Relationship context

Drives exist but you cannot tell which project or team they belong to. Finding the right storage space means asking colleagues or guessing based on cryptic folder names. Without clear context, historical data becomes a burden instead of an asset.

Shared Drives created from People groups maintain a persistent link to the source group. You can see exactly which relationship segment the drive serves, making your storage structure match how you organize work in Delalify People. Context travels with the data, ensuring that files are always understood within their relationship environment.

Access through Teams

Setting up permissions for each new drive means repeating the same configuration every time. Inconsistencies creep in as different admins make different choices, leading to security risks where sensitive data might be exposed to the wrong people. This smooth transition ensures that every user has the right access from the moment they are added to a group.

Grant access to Shared Drives through Delalify Teams by adding workspace members or directory-synced groups. Access control stays predictable because Teams is the single authority for permissions across the entire Delalify suite. This unified approach simplifies security management and reduces the chance of human error.

Selective enablement

Not every group needs storage. Creating Shared Drives for every small segment or temporary list clutters OneCloud and wastes resources on groups that only need communication. Excessive storage provisioning makes it harder for users to navigate to the drives they actually use.

Choose exactly which groups get automatic drives. Some segments might only need messaging through Channels, while others require extensive document management. By selectively enabling storage, you keep your workspace clean and ensure that resources are allocated where they provide the most value.

Unified management

Managing drives in OneCloud and permissions in Teams separately means two systems to maintain. Settings diverge over time, creating confusion about who can access what and making audits a nightmare of reconciling conflicting records.

Create drives from People groups for relationship context while managing access through Teams for consistency. This separation of concerns allows each system to handle what it does best without overlap. Use OneCloud Storage to manage the data and Teams to manage the people, resulting in a strong and scalable infrastructure.

Audit consistency

Compliance reviews require correlating user identity with file access across multiple systems. Pulling reports and reconciling them manually takes days and often results in incomplete or inaccurate documentation that fails to satisfy auditors.

Access logs show user identities from Teams alongside file interactions in OneCloud. Compliance reviews see who accessed what with full relationship context, satisfying regulatory requirements with ease. Use Identity & Access Management to generate reports that prove your access controls are working as intended across all shared drives.

Why it matters

Access controlled in Teams

Storage matches relationships

Drives created from People groups inherit names and context from relationship segments. Storage structure reflects how you organize contacts, making it clear which drive belongs to which project or team.

Access through one system

Deactivate someone in Teams and they lose drive access across OneCloud. Security audits confirm no lingering access because Teams is the single authority for permissions.

Clear separation of concerns

People groups organize contacts and campaigns. Teams controls access to drives and files. Drives can be created from groups for context, but permissions stay in Teams where identity lives.

Simplified compliance

Access logs show Teams identity alongside file access in unified reports. Auditors see the full picture without pulling data from multiple systems and manually reconciling discrepancies.

Use cases

See People Groups integration in action

Onboarding a new hire

IT adds the new hire to the department group within Delalify Teams. They gain access to department Shared Drives automatically through directory sync. The new hire finds all relevant training materials and project files already provisioned on their first day.

Result

First-day productivity improves significantly because access follows Teams membership managed through HR systems. The new hire spends their first hours learning and contributing instead of waiting for administrative approvals and permission grants.

Spinning up a project team

The project lead creates a project group in People Groups. OneCloud creates a matching Shared Drive instantly, which the lead then grants access to through Teams. The team starts collaborating on documents and sharing assets through OneCloud Storage the same afternoon.

Result

Project kickoff happens same-day with storage that clearly links to the relationship structure. The team avoids the common delay of waiting for IT to provision infrastructure, allowing them to focus on meeting deadlines and delivering results.

Offboarding a contractor

When the engagement ends, the manager deactivates the contractor in Teams. All Shared Drive access is revoked instantly across OneCloud. The contractor's files remain secure within the workspace, accessible only to authorized internal team members for project completion.

Result

Security audits confirm zero residual access because Teams serves as the single authority for all permissions. The organization protects its intellectual property and maintains compliance with client security requirements through a single, clean offboarding action.

Restructuring teams after a merger

HR updates directory groups to reflect the new organizational chart. File access across dozens of Shared Drives updates automatically through Identity & Access Management directory sync. Relationship segments in People are updated to match the new divisions, and OneCloud drives reflect these changes without manual intervention.

Result

Reorganization completes without IT manually updating thousands of permissions because Teams inherits structure from HR. The combined company achieves operational synergy faster as employees find the files and people they need through a unified, automated system.

Managing seasonal staff access

The operations manager creates a seasonal workers group in Teams with time-limited file access to specific shared drives. When the season ends, deactivating these accounts in Teams revokes all access simultaneously. Historical data from previous seasons remains organized by group in OneCloud for reference during future cycles.

Result

Seasonal transitions require zero manual permission updates because Teams is the single authority for workspace access. The organization maintains a high security posture while efficiently managing a fluctuating workforce without increasing administrative overhead.

Related features

Explore more OneCloud capabilities

Storage

The file management layer that powers group drives.

Learn more

Shared Drives

Team-owned storage that groups can provision automatically.

Learn more

View all OneCloud features

Connect storage to People groups

Create a group in People and OneCloud can create a Shared Drive with a matching name. Grant access in Teams using workspace members and directory groups.

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