Delalify OneCloud

Store files next to the contacts they belong to. Control access, track views, and find the right version instantly.

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Secure storage

Files that stay connected to relationships

OneCloud links contracts, media, and policies directly to contacts in People, with access enforced through Delalify Teams. Documents attach to contacts, groups, and tags in People so profiles show the right files instantly, without using People groups as permission lists.

Capabilities

Security and collaboration without compromise

File storage with version control

Knowledge workers spend 19% of their time searching for information. Files live on desktops, in email attachments, and across various cloud services. Someone overwrites the file with an older version, changes disappear, and recovering previous work means hoping someone saved a copy somewhere.

Upload documents, images, and media into folders that match your team structure or project organization. Every file upload creates a new version while previous versions stay accessible for comparison or rollback. Full-text search indexes document contents so you can find files by what they say, not what they are named. Storage quotas by team or workspace prevent runaway usage.

Contact and relationship linking

The contract lives in one folder, the contact profile lives in People, and the relationship between them exists only in your memory. Context splits across systems, and finding documents related to a specific person means searching multiple places.

Attach files directly to contacts in People. Contracts, proposals, and correspondence stay linked to the relationships they belong to. Opening a contact profile shows every related file without separate searches. Files sent through Channels appear in the contact timeline automatically.

Team-owned shared drives illustration

Team-owned shared drives

A key employee leaves and their files become orphaned. IT scrambles to recover access while projects stall waiting for documents. Everyone gets full access or no access, and interns can delete critical files while partners cannot upload deliverables.

Shared Drives belong to the team, not individuals. Files persist through personnel transitions without single points of failure. Set viewer, editor, or manager permissions per user or Teams group . Create Shared Drives manually or from a People group so storage stays connected to how you organize relationships; Delalify Teams controls access. External sharing through secure links with expiration dates keeps collaboration controlled.

Access tracking and audit trails illustration

Access tracking and audit trails

Auditors ask who accessed a sensitive document last month. Security wants to know if the file was downloaded before the breach. Without logs, these questions go unanswered, and compliance reviews require pulling data from multiple systems.

See who viewed, downloaded, or modified each file. Audit trails support compliance reviews and security investigations. Track all activity on shared drives including uploads, downloads, shares, and permission changes. Activity logs export for audits, and access history stays available.

Shared Drive creation from People groups

Every new team or project needs a shared storage space. Creating drives is easy; keeping access correct is what usually turns into manual work.

Create Shared Drives from People groups with matching names and a link back to the group for relationship context. Then grant access through Delalify Teams by adding workspace members or directory-synced Teams groups. Storage stays connected to relationship segments while Teams handles permissions.

AES-256

Encryption standard

100%

Access audit coverage

Instant

Permission sync

Why it matters

Control files without slowing teams down

Find files without searching

Documents attach directly to contacts, groups, and tags in People, so opening a profile shows every related file right away. Full-text search indexes document contents so you find files by what they say, not what they are named.

Share confidently

Send secure links through Channels knowing access respects OneCloud permissions so only intended recipients can open files. Expiration dates and access passwords keep external sharing under control.

Meet compliance requirements

Retention schedules, geographic controls, and encryption standards apply automatically with exportable audit reports. Access logs answer compliance questions with concrete evidence.

Continuity when teams change

Files stay accessible regardless of who joins or leaves the team. Shared Drives belong to the organization, not individuals, so departures never orphan critical documents or stall projects.

Use cases

See OneCloud in action

Project team collaborating on a proposal

The project manager creates a Shared Drive for the proposal team through a People group, and members upload research briefs, draft sections, and graphics assets. Version control tracks changes across 15+ contributors without overwrite conflicts. When the project closes, the drive becomes read-only for reference while new team members inherit access through group membership.

Result

Future teams find past proposals in seconds instead of asking colleagues where files live, learning from previous work instead of starting fresh. Onboarding takes minutes because access follows group membership, and the team reuses 30% of content from archived proposals.

Project team collaborating on a proposal

Healthcare practice storing patient documents

A multi-location dental practice attaches intake forms, consent documents, and imaging to patient contacts in People. Each file type follows retention rules based on regulatory requirements. Access controls restrict sensitive records to authorized clinical staff, and audit trails document every view and download for HIPAA compliance reviews.

Result

Patient file retrieval drops from 4 minutes to under 10 seconds, improving clinic flow and reducing wait times. Compliance audits complete in hours instead of days because access records are complete, timestamped, and exportable in standard formats.

Healthcare practice storing patient documents

Agency collaborating with clients

A creative agency creates a Shared Drive per client linked to client contacts in Delalify People, with deliverables organized by project phase. Client contacts receive viewer access through secure links with 30-day expiration dates and optional access passwords.

Result

Client satisfaction scores rise 22% because they always access the latest files in one place without requesting resends. Version history prevents disputes about what was delivered and when, and secure links revoke automatically when engagements end.

Agency collaborating with clients

Manufacturing company managing quality documentation

Quality assurance creates Shared Drives for ISO compliance documents, inspection records, and supplier certifications, with folders structured by product line and certification type. External auditors receive time-limited viewer access through secure links that expire after the audit window. Version control tracks every amendment to controlled documents with approval timestamps.

Result

Certification audits pass on the first attempt because inspectors find organized documentation without employees scrambling to locate files across network drives. Retention policies apply automatically, and the QA team spends 60% less time preparing for annual reviews.

Explore features

Dive deeper into OneCloud

Each capability is designed to help you store, share, and protect files with complete control.

Storage

Upload and manage files with version control and access tracking.

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Shared Drives

Create team-owned storage spaces with persistent access.

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People Groups

Link storage to People groups for automatic provisioning.

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FAQ

Common questions about OneCloud

Store, share, and protect everything your team needs

Keep contracts, proposals, and shared files in one place. Link files to contacts in People, attach them in Channels messages, and control access through Teams.

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